Inaccessible Policies and Procedures
The Policies and Procedures Challenge
Risk & Compliance has never been more important.
Yet organisations experience myriad problems in making policies and procedures accessible and effective:
- Wasted time searching for and downloading long documents
- No links between policies and procedures
- Updating and distributing is slow and ineffective
- Remote workers cannot access on their mobile devices
Existing processes for publishing policies and procedures are completely inadequate in today’s online and mobile environment. They are slow, analogue and not mobile friendly.
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The Solution
1WordFlow Policies Re-Imagined
1WordFlow Policies Re-imagined transforms policies and procedures into dynamic, enriched web pages, accessible anywhere and on any device.
1WordFlow automatically converts all your policy and procedure documents to digital web format, at scale.
Each time a policy or procedure is updated, updating is a simple process of uploading to the Policies Console and publishing directly to the Policies Re-imagined site.
How 1WordFlow Policies Re-Imagined Works
Accessible
Available anywhere, anytime and on any device. Remote workers have instant access on their mobile device
Fully Integrated with SharePoint
A user friendly interface to SharePoint manages retrieval, workflow and version control.
Always Up to Date
No version control or out of date content. Updates in minutes, not days
Instantly
Translated
Into any of 100 languages
Automatically Linked
Every policy linked to related procedures and regulations
Inbuilt Compliance Testing
Fully integrated to test, measure and report on compliance.
Case Study
Government Policies and Procedures - Online and On Demand
A major Government education agency administers over 250 distinct policies.
Each policy has accompanying procedures and guidelines for implementation.
The process for authoring, review, publishing and updating of these documents was extremely cumbersome – involving multiple systems and multiple channels of distribution (Desktop, Laptop, Tablet, Mobile and Print).
How 1WordFlow Helped
Policy Owners can easily author, approve, publish and update policy documents using a simple workflow.
The Department now imports, coverts and publishes policies and procedures to Word, web and mobile simultaneously.
Policy Consumers have easy access to all policies and related documents from a single location with no downloads. All policies, procedures and guidelines are in a mobile friendly format.
